Job Description:

Keeping a busy professional office running smoothly takes accurate work, strong organisation and the ability to stay on top of competing priorities. As a Secretary, you’ll provide essential administrative support to clients while working alongside an established team in a friendly, open-plan office. 

Based in Oakley, Bedfordshire, this is an office-based position with flexibility around working hours. You can work between 26 and 37.5 hours per week, making it an attractive option whether you’re looking for full-time hours or a shorter working week. 

What’s in it for you

• Salary of £28,000 - £32,000
• Permanent position with an established company
• Flexible working hours between 26 and 37.5 hours per week
• Monday to Friday working with no weekend requirement
• Friendly, busy team within an open-plan office
• Attractive office location in Oakley, Bedfordshire

Your responsibilities as Secretary

• Audio type correspondence, notes and reports accurately and to a high standard
• Set up new clients and jobs, including completing conflict of interest checks
• Answer calls, take messages, manage correspondence and liaise with clients, tenants and other professionals
• Maintain databases and contact lists, alongside filing and archiving documentation
• Prepare fees and produce job and billing reports
• Support other departments when required, including occasional marketing research and direct marketing activity

What we’re looking for in a Secretary

• Excellent audio typing skills with a high level of accuracy, grammar and spelling
• Strong organisational and time management skills, with the ability to prioritise workloads and meet deadlines
• Good Microsoft Outlook, Word and Excel skills; knowledge of time recording or accounting packages would be beneficial
• Experience handling confidential information with appropriate discretion
• Strong telephone skills and experience communicating professionally with clients and other external contacts

Reasonable adjustments can be made throughout the recruitment process. Please let us know how we can best support you and any adjustments you may require. 

Working hours: 26 to 37.5 hours per week, Monday to Friday between 9.00am and 5.30pm, with a flexible one-hour lunch. Exact hours to be agreed. 

If you’re looking for a varied Secretary position where your accuracy and organisation will make a genuine difference to a busy team, apply today.

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